Your crew logs hours on their phones. Fieldlink approves, applies overtime and the Holidays Act, then pushes the week straight into Xero Payroll. Quotes and invoices sync both ways too — one source of truth, no re-keying.
Connect once with your Xero login. From then on the two systems stay in step — the field runs on Fieldlink, the accounts run on Xero, and nobody types the same number twice.
Approved crew hours push into a Xero pay run in one click. Workers map to Xero employees, earnings rates and pay calendars — ordinary, overtime and holiday hours split correctly.
Draft a quote in Fieldlink and it appears in Xero. Update it in Xero and Fieldlink reflects it. Win the job and the quote becomes the budget your job tracking measures against.
Progress claims and invoices raised in Fieldlink land in Xero automatically — and payment status flows back, so the office sees what's outstanding without opening Xero.
Fieldlink clients link to Xero contacts, so invoices land against the right account with the right terms. No duplicate contact chaos.
Photograph a supplier docket on site and Fieldlink's AI reads the vendor, totals and job number — coding your costs against the job before the paper hits the glovebox.
Official Xero OAuth — click Connect, approve, done. No CSV wrangling, no middleware subscription, no consultant setup fees.
Xero is the default accounting platform for New Zealand small business — but Xero on its own can't see the field. It doesn't know who was on which site, what hours they worked, which digger they ran or what the job was quoted at. That gap is where contractors lose money: hours that never make a timesheet, dockets that never get coded to a job, variations that never get invoiced.
Fieldlink sits in that gap. The crew's phones capture the reality of the day — timesheets, pre-starts, site sign-ins, photos — and the integration turns that reality into clean Xero data: pay runs, invoices, job costs. The accountant is happy because Xero stays tidy; the crew is happy because they never touch Xero at all.
Connecting takes about two minutes: Settings → Xero → Connect, log in with your Xero account, approve. Then a one-time mapping: match your Fieldlink workers to Xero Payroll employees and pick default earnings rates and the pay calendar. From there it's business as usual — the office reviews the week, clicks send, and Xero has a draft pay run waiting. Most companies run their first parallel pay cycle in under an hour of total setup.
Through Xero's official OAuth flow — you click Connect, log in to Xero, approve the scopes, done. Fieldlink never sees your Xero password, and you can disconnect anytime from either side.
Timesheets flow into Xero Payroll pay runs. Quotes and invoices sync two ways — create or edit in either system and the other stays up to date. Customers map to Xero contacts, and paid status flows back so the office sees what's outstanding.
Yes. Map your workers to Xero Payroll employees, earnings rates and pay calendars once, then each week's approved hours push into a Xero pay run in one click — ordinary time, overtime and public holidays split correctly.
Fieldlink also exports the pay run as a clean CSV that iPayroll and MYOB Payroll ingest, plus a branded PDF summary for your records. Xero is the deepest integration, but you're not locked to it.
No — Xero integration is included in every plan, from NZ$39.99/month flat. Every new company gets a 30-day free Enterprise trial with the full integration enabled.
30 days free on the full Enterprise plan. NZD pricing. Cancel anytime.
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